From first enquiry to final review, Villantis handles your bookings, guest emails, agents and commissions in one quiet dashboard. So you can focus on your guests, not your inbox.
No spreadsheets, no scattered inboxes. Villantis runs the whole booking journey.
A drag-and-drop swimlane board from enquiry to stayed. Each lane shows this year's total, with older seasons tucked into collapsible year cards. Open a card for a tidy booking screen: a step bar, a Next step card that tells you what is waiting, and tabs for payment, messages and documents. The messages tab shows what the guest wrote and every email you sent, in one timeline, and the last tab keeps a log of what happened to the booking.
Above the board, one list of everything that is waiting for you across your properties: requests to decide on, money to tick off, guest messages to answer, a contract to send again, invitations. What is late comes first, and a guest's message stays on the list until you answer it or mark it resolved.
Offer, deposit, balance, welcome, deposit-back: sent automatically at the right moment, in the guest's language, with your branding. Prefer your own words? Switch to manual mode and every email waits as an editable draft on the booking card. Add images to a draft or an answer, and arrival photos (where the key box is) to the welcome email.
Build your own sequence: drag emails between stages, edit every word, mute what you don't need, and attach the contract to any message.
The rental contract goes out automatically; upload the signed return and any documents to a private, encrypted store per booking. Every upload is scanned for viruses before it can be downloaded, and photos and PDFs can be looked at in the portal without downloading them. A file from a guest stands out until you have seen it.
One list per property for everything the house costs and everything you agreed: electricity, the pool man, the building insurance, a rented garage. Attach the policy as a PDF or image, set a term, and the owner gets a reminder email 30 and 10 days before it renews or ends. One-off costs are written off over the years, a cost can start in a given month, and a new amount can start from a month (indexation) without rewriting last year's figures.
Fixed weekly rates per season, or prices per night or per period, with weekend rates, group-size tiers and a long-stay discount. A price calendar shows every day of the year with gaps and school holidays marked, and closing dates takes one click.
Scoped access per property, clear rights per agent (edit all bookings, manage all settings, delete) and a commission per agent. Track earned vs pipeline, mark invoiced by hand, or generate the invoice PDF with Premium. Guests' contact details are only visible to whoever handles the booking, and replies and notifications go to the agent who manages it. Or, if you prefer, one agent handles everything for a property.
A guest's contact details, messages and documents are visible only to the owner and the agents who handle that booking, not to other agents, and not to Villantis. Without your say-so Villantis Support can only look at a property, never change it. Need support to look along or lend a hand? Give access per property for 24 hours or 7 days, revoke it at any moment, and see everything support did in a log. In a real emergency Villantis can open a 4-hour emergency access. It needs a written reason, and you are emailed at once. Bank details are hidden until you choose to show them, and every change is reported. Passwords are never shared: new users choose their own, with a checklist that ticks off the requirements as they type, and the portal offers two-step verification right after you sign in.
An operating statement per property and year: rental income minus costs (one-off costs written off over the years, new amounts from a month), including agent commission and per-channel booking fees (Nice2Stay, VillaSud, …), based on the payout the channel really made once you confirm it. Plus occupancy, funnel and channel stats.
When a channel such as Nice2Stay settles with the guest, confirm the payout you actually received: Villantis suggests rent minus the channel's commission and tracks what the channel keeps on a cancellation. The guest hears from the channel only: no duplicate emails from you.
Every email links to the guest's own booking page: status, what's still expected, their details, extras like mid-stay cleaning or EV charging, a box to send you a message and a way to send you a file (scanned for viruses first), both reaching you by email and staying with the booking, and cancellation as a request you decide on.
One request after the stay, written on the guest's own page. Reviews land on your board. You decide what goes public, per review.
One switch publishes a property page: photos with a browsable gallery, your story, rates, features and the booking widget. Four distinct styles, your colours and logo.
Per-property logo and colours on every email, and one click copies a logo from another website to Villantis. With Premium, send guest mail from your own domain with proper DKIM signing.
A private iCal feed, an embeddable booking widget that shows the guest a price estimate once dates are picked, and a live rates block for the property's own site, availability and prices always in sync, styled to match the site.
Each property opens on an overview of what still needs attention before guests can book, from prices to bank details and emails, with a progress bar and a Live / In preparation status. One click takes you to the field, and the whole property settings work on phone and tablet too.
See at any time whether the booking widget, guest emails, the owner portal, incoming email, file uploads and Nice2Stay are working, with the last 30 days and past incidents. No login needed.
One secret, revocable link for the owner's phone: who is staying when, with how many, and what has been paid, read-only, no login needed.
Set up a property once. Villantis takes it from there.
Prices, costs, guest emails, contract, calendars and branding, in eight clear tabs, with a checklist that tells you when it is ready.
Via the website widget or an agent link. Every enquiry lands on your board instantly.
Offers, contracts, reminders and welcome info go out on time. You just move the card.
Deposit back, a review request at the right moment, commissions invoiced, everything logged per booking.
Every message carries the property's name and look, never a generic portal. Guests get exactly what they need, when they need it.
Keep availability and bookings in sync with the platforms you already use.
We set it up with you: one fixed fee, working end-to-end before we call it done.
Booking widget (with a price estimate for the guest) and the live rates block on your own site, styled to your colours and typeface, including the hand-off with your web builder and a live check that prices and availability stay in sync.
iCal both ways, double-booking window explained and guarded: € 95. Full API connection (real-time prices & reservations, room mapping, end-to-end test booking) once live: € 249. Second channel + € 49.
Your own texts and tone of voice in Dutch, English and French, mapped to the right booking moments with the contract attached where you want it, with a preview round until it reads like you.
All three together for a new property: website connected, channels linked and your own email flow live. The complete premium start.
A short, personal demo: we'll set up your villa and show you the full journey.
Request a demo